Your fleet is losing money
you can't see.
Maintenance vendors overbilling on contracts nobody has time to verify. Open recalls sitting on a to-do list, quietly building CSA exposure. AP teams approving invoices on autopilot because there aren't enough hours in the billing cycle to check all of them.
AssetSentinel fixes both. It reconciles every invoice against your contracts automatically and tracks every open recall against your FMCSA operating authority risk, so the right person gets an alert before it becomes a problem, not after.
Built for fleets running 50 to 5,000+ vehicles. Most customers recover the platform cost within eight months.
The problem
Most AP teams make a quiet tradeoff. There aren't enough hours to verify every invoice, so anything below a certain dollar amount gets waved through. Billing errors below that threshold pass undetected. The vendor gets paid. The discrepancy disappears into the cost-of-doing-business column.
In operations, something similar happens. A recall notice arrives by email. It sits unread. Two months later, a roadside inspection surfaces the open recall. The CSA score moves. Nobody connected those two events, because there was no system to connect them.
At a 500-vehicle fleet spending $8.75 million a year across maintenance and fuel vendors, a 2% overbilling rate is $175,000 in losses that never show up as a line item.
What AssetSentinel does
There are two problems most fleet platforms don't solve together: the financial one (vendors overbilling against contracts nobody's tracking) and the regulatory one (recalls and maintenance gaps accumulating into CSA exposure nobody's watching).
AssetSentinel handles both on the same platform, running continuously.
The reconciliation engine matches every incoming invoice against your contracted rates, service history, and purchase records. Five anomaly checks per document: overbilling, services not rendered, missed escalator clauses, incorrect overage calculations, charges outside contract terms. Each finding comes with a confidence score and the supporting evidence. Your AP team reviews confirmed discrepancies instead of every invoice.
The recall and compliance layer runs daily VIN-level scans against NHTSA and maps every open recall to the FMCSA BASIC category it affects. So instead of a recall number, you see CSA exposure, and you see it before a roadside inspection does.
The Operating Authority Risk Score pulls recall status, maintenance gaps, inspection history, and CSA BASIC utilization into a single number per vehicle and fleet-wide. When something crosses a threshold, the right person gets an alert with enough context to actually respond.
Ask Sentinel sits on top of all of it. Type a question in plain English and get a live answer cited to actual records, with a confidence score attached. Not a dashboard you navigate. A question you ask.
Features
The full platform.
Conversational fleet intelligence
Ask Sentinel
Most fleet platforms give you data and make you find the insight. Ask Sentinel works the other way. You ask a question; it queries the live platform, reasons across the results, and tells you what it found.
It can take action too: create work orders, flag anomalies, escalate disputes, generate CSA remediation plans. It confirms with you before doing any of it.
Example queries
"What is our Vehicle Maintenance BASIC utilization this month?"
"Which vendors have overbilled us in the last 90 days?"
"Show me all vehicles with open critical recalls."
Nine-stage pipeline from ingestion to bank rec
Invoice Reconciliation
Every invoice goes through a nine-stage pipeline: document parsing, contract matching at four confidence levels, 14 parallel validation rules, priority classification (P0 through P3), approval routing through a five-level hierarchy, payment execution, and bank reconciliation.
The free audit runs the first few stages on a one-time batch. The full platform runs all nine on every invoice as it arrives, with no dollar-amount threshold below which things get waved through.
Typical annual recovery by fleet size
| Fleet size | Tier | Platform cost | Recovery range | Net ROI |
|---|---|---|---|---|
| Up to 100 vehicles | Starter | $20K/yr | $35K–$88K | 1.8x–4.4x |
| 100–500 vehicles | Growth | $50K/yr | $52K–$437K | 1.0x–8.7x |
| 500–1,500 vehicles | Enterprise | $120K/yr | $175K–$1.3M | 1.5x–10.8x |
Operating authority protection
FMCSA CSA & Operating Authority
Rillion does AP automation. Geotab does telematics. Neither one connects an open recall on a specific VIN to that vehicle's contribution to your CSA score. AssetSentinel does.
Daily NHTSA scanning across the full fleet. Every recall mapped to the FMCSA BASIC it affects, with severity scoring and a three-tier alert structure: Advisory, Warning, Critical. The platform tells you what an unresolved recall is doing to your score and what it'll cost if it stays open. Operating authority suspension isn't a compliance problem. It shuts the business down.
Real-time health scores for every vehicle
Fleet Asset Intelligence
Every vehicle carries a live health score based on maintenance status, recall exposure, service cost trends, age, and open work orders. When a vehicle's score drops below threshold, the alert goes out before the next inspection, not after.
Connects natively to Geotab, Samsara, Motive, and Verizon Connect. Your existing telematics data flows in without re-entry.
Contract intelligence and dispute automation
Vendor Scorecard
Every vendor gets a score: billing accuracy, dispute resolution speed, service outcome quality. The platform stores your contracts, extracts the governing terms including escalator clauses, and validates every invoice against them.
When a vendor misbills, you see exactly which clause they're violating. The dispute letter is drafted from the finding evidence automatically.
One workflow
DOT Compliance & Driver Management
Drug testing currency, HOS violations, CDL expirations, DVIR records, incident lifecycle — one workflow. When a DOT auditor asks for documentation, one export covers it. When a compliance officer needs a driver's record from the field, it's on their phone.
iOS and Android
Mobile
A recall alert fires at 6:47 on a Tuesday morning. A geofence violation triggers while the fleet manager is between facilities. A driver calls from the highway with a defect report. In most operations, the response to all three is the same: wait until someone gets back to a laptop.
AssetSentinel Mobile puts live fleet maps, vehicle health scores, recall status, CSA dashboards, and work order management on any phone. Field technicians log service records and photograph damage against the correct vehicle record from wherever they are — it works offline too. Push notifications go out the moment an alert fires, tiered by severity so CRITICAL doesn't look like ADVISORY. This isn't a dashboard viewer with notifications added. It's the same platform, accessible from the field.
How it works
Connect your invoices (email or CSV), your telematics provider, and your lease contracts. The reconciliation pipeline starts processing. Recall scans run daily. Risk scores update as data changes.
From there, you're not managing a process. You're reviewing what the platform flags. Ask Sentinel surfaces findings. Your team approves, disputes, or escalates. Work orders go to maintenance. Dispute letters go to vendors. Bank reconciliation closes the loop.
Pricing
Start with the free audit.
Flat monthly fee by fleet size — not per seat, not per user. Fleet growth above your tier ceiling triggers a per-vehicle overage at $7/vehicle/month. Annual billing saves ~21% vs. monthly. Two-year prepay saves ~31–33%.
See your exposure before committing
Fleets up to 100 vehicles
100–500 vehicles
500–1,500+ vehicles
Growth at $5,250/month across 500 vehicles is $10.50/vehicle/month. Most fleets spend more than that on a single oil change per vehicle per year, against a platform that typically recovers $175K–$437K annually at that fleet size.
Start here
Free audit
Run the free audit first.
Go to audit.assetsentinelai.com. Upload 90 days of fleet invoices. Under two minutes to a findings report: specific vendors, specific invoice lines, specific dollar amounts. No account needed. Bring that number to your next internal conversation.
Run a free auditDemo
Or schedule a demo.
For fleets over 200 vehicles, multi-location operations, or anything with active FMCSA compliance requirements. We'll run the demo on your data.
contact@syntarisystems.comBuilt for
Safety & Compliance Directors
The ones who need to know their CSA exposure before FMCSA shows up to tell them.
Fleet Operations VPs
Who've been making decisions on estimates for long enough.
AP and Finance Teams
Who know there are billing errors in the stack and don't have time to find them manually.
CFOs
Who want to see what the fleet actually costs, what's being recovered, and whether the number is moving.
AssetSentinel is a product of Syntari Systems, LLC — Houston, Texas. assetsentinelai.com · contact@syntarisystems.com